Name Inclusion That Changes How People Work
Employees record once — their name is correct in every email, meeting, and calendar invite. 5,000 employees deployed in a week. 94% adoption. Lives inside the tools your team already uses.
average time to full deployment
average employee adoption rate
organizations using NameDrop
of IT involvement — that's it
Deployed by leading companies across tech, finance, professional services, and education
Enterprise-Grade Security. Transparent by Default.
Questions? Our compliance team works directly with your IT and legal teams →
One platform. Two privacy configurations.
Your compliance policy drives the choice, not your feature set. Both configurations include the same core platform — the difference is whether employee profiles are publicly shareable or stay inside your org.
Not sure which fits? Most organizations can tell in a 15-minute call — and some use both.
Open profile
Public + internal access
Each employee gets a shareable profile at namedrop.io/[name]. Link it from email signatures, LinkedIn, Slack, and Zoom — anyone can hear the pronunciation with one click.
Best for: Tech · Media · Consulting · Startups · Public-facing orgs
- Shareable public profile page
- Email signature & LinkedIn link
- Slack, Zoom, and social integrations
Private directory
Internal access only
Recordings are embedded directly in your internal tools — no public profile pages, no external sharing. Colleagues access pronunciation inside your org's systems, not via a public URL.
Best for: Healthcare · Legal · Finance · Government · Privacy-sensitive
- No public profile pages or external URLs
- Embeddable in SharePoint, Confluence, or any intranet
- Faster rollout — no public page setup needed
Both configurations include:
- SSO
- Admin dashboard
- Custom branding
- HRIS integration
- LMS integration
- Dedicated support
Feature Comparison
| Feature | Open profile | Private directory |
|---|---|---|
| Public shareable profile | — | |
| Email signature link | — | |
| LinkedIn integration | — | |
| Internal directory access | ||
| Embeddable internal links | — | |
| Data stays within org | — | |
| Admin access controls | ||
| Employee can delete data |
Want the full feature comparison?
Purpose-Built for Large Organizations
Every feature designed to reduce friction, increase adoption, and protect privacy.
One login. No password management.
Supports SAML 2.0, OpenID Connect, Okta, Azure AD, Google Workspace, and OneLogin. Employees log in with corporate credentials. IT is done after initial setup.
See adoption in real time.
Dashboard shows % of org recorded, names flagged, adoption trends, and exportable reports for your DEI team. Know if rollout is working in week one.
Looks like your company.
Custom colors, logo, branded email invitations, branded directory interface, and custom domain option. Employees feel they're using an internal tool.
Every email starts the right way.
Automatically embed a "hear my name" link in every email signature. One click to hear pronunciation. Works with Gmail, Outlook, and Apple Mail.
Your internal directory becomes inclusive.
Sync with your HRIS or create a directory from scratch. Names, pronunciations, and roles in one place. Embed in SharePoint, Confluence, or any intranet.
Faculty see pronunciations in every roster.
Canvas and Blackboard integration via LTI. Students record during orientation, faculty see it in every class roster automatically.
Instant phonetic spellings.
Employees can provide or AI-suggest phonetic spelling (e.g., "PREE-yah" for Priya). Helps in text-based contexts like Slack and email signatures.
Prove the ROI of name inclusion.
Export quarterly reports: % of org with recordings, engagement by department, most-used integration channels. Share progress on your DEI roadmap.
Employees own their data.
Admins set who can access recordings, retention policies, regional data residency, and whether external integrations are enabled. Every privacy decision is yours.
Transparent pricing, no surprises.
We show you the number upfront. No per-seat calculations, no surprises at renewal.
Under 500 employees
$12 / user / year
Examples:
- 50 employees = $600/yr
- 250 employees = $3,000/yr
500+ employees
flat rateStarting at $3,500 / year
Custom pricing for 1,000+ employees, quoted in 24 hours.
No per-seat add-ons. No surprise renewal fees. Enterprise quotes delivered in 24 hours.
From Evaluation to Full Adoption: 21 Days
Your IT team won't be involved after day one. Your employees won't need training.
Customize
SSO connection (30 min IT), custom branding, permission structure, integration setup. Your admin team handles the rest after SSO handoff.
IT involvement: 30 minutes
Invite & Record
Branded invite to all employees. Recording takes 2 minutes. Admin dashboard shows real-time adoption. Slack reminders to non-recorders.
Target: 94% adoption by day 14
Integrate & Optimize
Email signatures updated, Slack profiles connected, Zoom integration live, first adoption report run. Fully live with all integrations active.
Status: Fully deployed
IT involvement
Employee training
Admin time/week
Contract to live
Trusted by teams across government, healthcare, legal, and finance.
NHS
Acadia Pharmaceuticals
Frequently Asked Questions
Looking for LMS integration, commencement support, or K-12 features? See education overview →
Join 500+ organizations transforming name inclusion
Start your 21-day journey to full deployment. Most organizations see 90%+ adoption within two weeks.
No credit card required · Same-day response · Most demos happen within 48 hours